By Laura McMullin (Product Specialist)
Success often hinges on efficient organisation, seamless coordination, and meticulous planning. This article will go into detail about how investing in ArtifaxEvent proves to be a strategic move, offering a two-fold lever of implementation cost and annual subscriptions as a tool for growth. I’ve been involved in the arts for 15+ years, working on stage and then behind the scenes in multiple venues. I’ve seen how ArtifaxEvent can benefit organisations first hand!
Being from the arts, we have a special place in our hearts for organisations struggling to streamline their businesses or reduce admin working hours. It can feel as though there aren’t enough hours in the day! A software system should be working FOR you, not the other way around. We are passionate about helping your business grow. Stay ahead of the curve in the dynamic world of arts event management and discover actionable strategies with ArtifaxEvent; we can revolutionise your approach to planning and executing events, from cost-effective implementation to leveraging annual subscriptions for sustainable growth.
Each section of this article delves deeper into how Artifax can be your key to unlocking success in the arts industry through tackling:
- Inefficient processes
- Implementation of a new system
- Institutional knowledge decreasing year on year
Unlocking growth potential in event management starts with efficiency and strategic investments. Discover how ArtifaxEvent streamlines operations, minimises costs, and provides actionable insights, paving the way for sustainable growth. From streamlined efficiency to cost-effective implementation and flexible subscriptions, Artifax empowers organisations to orchestrate successful events and unlock their full potential. Dive into our upcoming article to learn more about how Artifax can propel your growth goals forward.
Inefficient Processes
We oftentimes don’t realise how the little things in our business can add up – adding the same column to each of our contract documents or changing the font on our staff-wide calendar print-out each time we need to send it out… the list goes on. Small details, like needing to send an email every time an event is confirmed or the amount of post-it notes we go through when trying to remember event details, start to become incredibly time-consuming. What if you could get that time back?!
ArtifaxEvent streamlines the entire venue and event management process, from initial concept to post-event analysis. Its intuitive interface allows users to manage every aspect of an event, including venue selection, scheduling, resource allocation, and calendar management. By automating repetitive tasks and centralising data, Artifax significantly reduces the time and effort required for venue and event management. This efficiency not only enhances productivity but also empowers event organisers to focus on creative elements and strategic decision-making, leading to more memorable and successful events. When our teams are working more efficiently, it also means that processes and procedures for our clients and customers can run smoother.
With tools like Tasks, Automations, Contact History, Sales Process Stages, and Scheduled Reports, we can begin to tighten our internal processes and spend less time on admin work and more time on creative endeavours (the whole reason we work in the arts!). Tasks received a recent upgrade allowing the user to automatically assign Task Sets based on a certain set of criteria. This upgrade takes the guesswork out of establishing (and remembering) a checklist every time an event is confirmed or even added into the system. Let the system work for YOU, rather than YOU working for the system.
Implementation of a New System
At ArtifaxEvent, we realise that implementing a new software system is likely not top of mind for most of your staff. We also recognise that not everyone will have the capacity to devote most of their workday to configuring a new system. Since all of our Product Specialists have a background in arts management, we completely understand what that’s like! That’s why we have developed a tried and true standardised training plan when it comes to the implementation of your new software.
One of the key considerations for any investment is the initial implementation cost. Artifax offers a cost-effective solution that delivers substantial returns on investment. Unlike traditional event management methods that rely on spreadsheets, emails, and manual processes, Artifax streamlines operations, minimising errors and maximising productivity. The implementation process is smooth and hassle-free, with dedicated support and training provided to ensure a seamless transition. This eliminates the need for extensive IT infrastructure or specialised technical expertise, making Artifax accessible to organisations of all sises and budgets.
Institutional Knowledge Decreasing Year on Year
We all know how it feels when we buy our dog a new toy and they destroy it within minutes leaving behind remnants of fabric and stuffing – our hard-earned cash down the drain once more! The same feeling applies to institutional knowledge when we experience high staff turnover rates – what we invested into our implementation is now slowly going down the drain. Artifax fosters collaboration among team members, vendors, and stakeholders by providing real-time access to event data and communication tools. This promotes transparency, accountability, and synergy across different departments, resulting in smoother workflows and better outcomes. Furthermore, Artifax offers powerful analytics and reporting capabilities that provide valuable insights into event data and statistics, customer relationships, booking / sales process, and internal communication. By leveraging these insights, organisations can identify areas for improvement, optimise resource allocation, and make data-driven decisions that drive growth and profitability.
In conclusion, investing in ArtifaxEvent is not just a cost-effective decision, it's a strategic investment for sustainable growth. By streamlining efficiency, minimising implementation costs, offering flexible subscriptions, and empowering organisations with actionable insights, Artifax equips arts venues with the tools they need to orchestrate successful events and unlock their full potential. We are not like most software companies – Artifax was made for people in the arts by people in the arts! We are in a position to bring our arts perspective and consultancy to your business. We understand your unique pain points as an arts organisation and can use our industry knowledge to work towards a better solution for you. Join our global community in discovering the Artifax Advantage, and find out more with an expert demonstration.
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