Written by our Business Development Executive, Dominic Giblin
Are you in desperate need of an event management system, but dreading putting it forward to senior management? It can be a tricky place to be, but we know how to help.
Many of the event managers, operation managers, and programmers that we speak to are far too busy to build a solid business case for next year’s budget, however, this could be the deciding factor in getting the green light to purchase a system.
Bring more people into the conversation
If you are struggling with your current system, or sick of working from compartmentalised excel spreadsheets and Google Forms, it's likely that you are not the only one. By bringing other colleagues into the conversation, you will often uncover more of your current inefficiencies that you hadn’t initially thought of.
Involving multiple departments and gaining their buy-in may help you spread the cost of the system across multiple department’s budgets. This can often be the case for larger museums, performing art centres, and publicly owned venues that operate their finances individually.
With more people involved throughout the demo stages, it becomes a communal push for approval which can often be more effective, as well as shortening the turnaround time between demos and meetings. It will also ignite internal conversations in which your decision-makers are more involved in the discussion, and therefore are better informed when making a decision.
Build a strong business case proposal
Building a strong, sturdy business case will allow you to professionally and effectively communicate the value that Artifax will deliver. By giving context to the service area’s current problems you will provide a narrative to board members, C-suite colleagues, and senior management teams which will help display the much-needed investment into a system.
A good business case will cover everything, from your return on investment to a risk assessment, including how to mitigate those risks. It should also include opportunities and revenue paths that the system will open, how the implementation process will look, and a full financial analysis.
We understand that this will take a long time to put together, and you may not always have this information to hand. That’s where we come in…
Our experts have put their heads together and created a Business Case Template that covers all aspects of an internal sale. We know how precious your time is and we value it highly. It’s that value that inspired us to create the template – it’s easy to use, detailed and crafted through industry expertise. It’s easily adapted for your organisation’s specificities and we’re happy to work on it further with you.
Use Artifax’s Sales Team
Our experienced sales team’s job is not only to communicate the value of Artifax to you but to help coach and support you in communicating the benefits of Artifax internally. We will give you 100% of our time and effort to ensure that you are fully equipped to bring a proposal to your senior management team and will arm you with answers to questions that you will undoubtedly be asked.
Through our many years of experience in the arts and cultural sector, we have helped thousands of venues worldwide purchase their dream event management system - a system that they now couldn’t live without! We are happy to provide references, answer your colleagues’ queries, and help construct your business case with you.
Don’t let the workload of purchasing a system be the reason you go another year using excel spreadsheets to run your venue! Fill out a demo request form and lets get started.
