Event Management
Deliver every event with confidence using our event management software for venues. Coordinate spaces, people, and resources with clarity, reduce costly errors, and keep every event running smoothly from planning through delivery.
Because missed details, unclear responsibilities, and last-minute changes affect everyone involved.
Event delivery depends on clarity, coordination, and accountability.
Delivering an event should feel creative, not chaotic. However, every show, hire, or rehearsal relies on dozens of handoffs between teams, suppliers, and clients.
When tasks, responsibilities, and information live in different places, small gaps can quickly turn into missed details, duplicated work, or last-minute pressure before doors open.
Artifax brings your people, tasks, and event information into one shared system. This helps teams stay aligned, reduce risk, and deliver events with confidence, even as plans change.
What you can do with Artifax for event management
Timeline & Task Tracking
Manage setup, rehearsal, event, and breakdown phases with clarity.
This helps teams stay aligned on deadlines, tasks, and last-minute changes, reducing confusion as delivery approaches.
Team & Role Assignments
Allocate staff and volunteers with confidence.
Easily define responsibilities and ensure every event has the right people in the right place at the right time, reducing gaps and uncertainty during delivery.
Resource & Space Management
Assign equipment and spaces directly to events, preventing clashes and double bookings.
Assign equipment and spaces directly to events, preventing clashes and double bookings that can disrupt delivery and impact client confidence.
Document Storage
Keep riders, floorplans, and contracts in one place.
Centralized access ensures everyone working on your event has the most up-to-date information when they need it, including during setup and live delivery.
Notifications & Updates
Automatically alert teams when schedules change.
Real-time updates reduce miscommunication, help teams trust the information they’re working from, and support smoother delivery during busy periods.
Function Sheets & Reports
Generate consistent documentation for operations, FOH, and technical teams.
Produce clear, reliable information that supports smooth delivery across every stage of your event, from planning through performance.
Financial Links
Track income, costs, and profitability by event with clarity.
Link financial data directly to each event, giving teams and leadership a clearer picture of costs, income, and performance.
Event management that grows with your operation.
Getting Started
Bring tasks, notes, and documents into one shared place, so everyone involved in an event is working from the same information.
Becoming Efficient
Reduce manual updates with automated notifications and BEOS/function sheets, so teams spend less time chasing information and more time preparing delivery.
Working Smarter
Coordinate across departments with reliable, up-to-date event information that teams can trust, even as plans change.
Unlocking Insights
Use historical and live event data to understand how resources are used, where pressure points occur, and how events perform over time.
Leading the Way
Connect event management with CRM, operations, and finance systems to support clearer decision-making and more accountable delivery.
Insights shaped by real-world event delivery challenges.
Over time, we’ve supported venues delivering events with tight timelines, multiple stakeholders, and high expectations. These insights bring together practical guidance, deeper research, and real client experiences that reflect how event management works in day-to-day operations.
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