Conferencing & Events
Maximizing bookings, minimizing complexity.
Venues That Trust Artifax
For event venues focused on revenue, service quality, and flawless delivery.
Artifax supports conference and event centres of every size, from stadiums to historic buildings and purpose-built business venues. Whether you host breakfasts, training courses, award ceremonies, or gala dinners, Artifax gives you complete visibility across spaces, clients, and resources.
As a result, teams gain clarity across every stage of the booking lifecycle. At the same time, leadership benefits from better oversight and more predictable revenue.
Running high-expectation commercial events is complex.
Commercial events demand speed, accuracy, and consistency. However, many venues must manage that pressure across high enquiry volumes, complex logistics, and demanding clients.
For example, teams often face:
High volumes of enquiries and bookings to manage simultaneously.
Complex sales processes involving multiple dates, options, and hold requests.
Managing external suppliers such as catering, AV, and security providers.
Complicated finances including deposits, staged payments, and commissions.
Maintaining consistency and quality with high staff turnover.
Pressure to convert sales quickly while maintaining an excellent client experience.
As a result, teams spend more time coordinating details and less time focusing on clients
Artifax simplifies bookings, logistics and communication end-to-end.
Artifax brings every part of the conferencing and events workflow into one connected system. Instead of juggling spreadsheets, emails, and disconnected tools, your teams work from a single source of truth.
This means fewer errors, faster responses, and a more professional experience for clients.
Central Enquiry & Booking Management
Track enquiries, proposals, confirmed bookings, and cancellations in one place. As a result, sales teams always know what is live, what is on hold, and what needs follow-up.
Availability & Conflict Checking
Instantly see space, resource, and date availability. Therefore, teams avoid double bookings and respond to clients with confidence.
Sales Process Automation
Standardize proposals, contracts, and confirmations. At the same time, automation reduces manual work and shortens sales cycles.
Financial Tracking & Integration
Manage deposits, staged payments, commissions, and invoicing accurately. Consequently, finance teams gain visibility while sales teams stay focused on conversion.
Supplier & Resource Coordination
Coordinate catering, AV, security, and internal teams in one system. In practice, this reduces miscommunication and improves delivery on the day.
Reporting & Forecasting
Analyse bookings, conversion rates, and revenue trends. As a result, leadership can plan capacity, pricing, and staffing with confidence.
Scaling With You
Getting Started
Centralize enquiries, bookings, and client details in one secure system.
Becoming Efficient
Automate contracts, invoices, and confirmations to save time.
Working Smarter
Link bookings with catering, hospitality, and finance data.
Unlocking Insights
Analyse conversion rates, booking patterns, and client value.
Leading the Way
Integrate with CRM, POS, and accounting systems for real-time business intelligence.
Trusted by leading venues worldwide.
Artifax powers conference and event centres, universities, and hospitality venues across more than 30 countries. As a result, organisations deliver seamless client experiences while remaining profitable and compliant.
Ultimately, Artifax gives event teams the clarity to focus on clients, not admin.