Case Studies And Testimonials
Read how Artifax has helped improve processes and efficiency within venues
Performing Arts
Let us help you create unforgettable experiences for your audiences
We help some of the biggest festivals worldwide run smoothly, learn how here
Museums And Galleries
Create exceptional visitor experiences with Artifax
Conferencing And Events
Unite your sales, planning, catering, operations, and finance teams with Artifax
Places Of Worship
We completely understand the needs of your multi-functional spaces
Community Centres
Spend less time on admin and more time with your community
Local Government And Councils
Create exceptional experiences for your local community with Artifax
About Us
We are on a mission to empower the arts and cultural community to create unforgettable experiences. Established in 1986 and a member of the Volaris group we are a trusted and reliable source of venue and event management software and solutions. Learn why household name venues all over the world are trusting Artifax with their events.
Learn More
Our Team
Our team are truly world class. Driven by a passion for the arts and culture industry as many of us started our career in venues just like yours, we are committed to helping venues all over the world unlock the power of Artifax and create unforgettable experiences for their audiences.
Learn more
News & Webinars
Read our most recent blog posts and register for our webinars
Where To Find Us In 2023
Meet the Artifax team in 2023
Artifax Academy
Designed for a variety of job roles and users, we are sure to have a course (or courses) that would be suitable for you
Read our most frequently asked questions
Case Study Request
Tell us how Artifax has helped your venue, we would love to know!
Artifax Help Centre
Register and get involved in our online community of users
Breathe wallpaper image large

5 tips for reducing stress before an event

When you’re planning an event, it’s easy to become overwhelmed by what seems to be a deluge of never-ending tasks.

In 2019, Business News Daily listed “Event Coordinator” as the sixth most stressful job that year, so it’s clear that event planning can be a tremendous challenge…

...but it doesn’t have to be!

Here are our top 5 ways to de-stress when planning an event.

✔️ Checklists and technology

As obvious and clichéd as this sounds, writing a detailed checklist of everything you need to include is, in my opinion, one of the best ways to handle planning an event. With a structured timetable of which tasks need to be completed and in what order, an organised list will help you to remain in control despite being insanely busy. This method really does work wonders—remove all the ideas that are floating around in your head and write them down on paper in order of priority. Did you know that physically crossing off a finished project on a checklist is therapeutic?

Let’s face it, technology is great! You can run entire social media marketing campaigns straight from your smartphone. And you can film, edit and upload videos straight to a third-party video hosting website from your iPad. So, rather than being consumed by various technological advancements, why not use technology to your advantage? There is a humungous range of applications that you can download which update and modernise the old school pen and paper “to-do list”. Incorporating pictures and videos will also help users really personalise what might otherwise be considered a rather dull checklist.

Nevertheless, no matter what method you choose, breaking down a big task into smaller, easier, manageable achievements will help to eliminate any unnecessary stress.

☕ Have a nice cup of tea

During the busy hustle and bustle of organising your event, remember to take five, have a sit down, and avoid reaching boiling point.

There is no shame in taking a break and switching off regularly to remain on the ball. Everyone has their own unique methods of switching off—whether this is video games, attending yoga classes, being sociable or simply just exercising.

Regular breaks and staying healthy are key aspects to remaining on top of planning events!

💾 Always have a backup plan

There is nothing worse than having your event successfully planned, but then being informed your star-turn has fallen ill the day before your event—nightmare!

To avoid potential embarrassing situations like the example above, always try to have a backup option available. Sometimes things do go wrong. Singers fall ill, the DJ has double-booked, or perhaps the venue cancels at the last minute, for example. So, having backup alternatives available for most elements of your event, which you can whip out at a moment’s notice, is crucial when planning a big event.

Any experienced event planner would always recommend never relying on just one sponsor—always, always, always make sure you are covered should the worst possible scenario come true.

🏃‍♀️ Get moving

Did you know, one popular way to de-stress is to take part in some exercise? “Wait, what? Exercise? I don’t have the time!” Don’t worry, I totally agree with you!

One of the easiest ways to get a quick bit of exercise in is to climb a few floors via the staircase. Do you work on the 11th floor? Perhaps take the lift to the 8th floor and take the stairs for the remaining 3 floors? Getting your body and muscles moving not only takes your mind off the stress of your event, but also gets your blood pumping.

Another great way to de-stress is to spend some time walking around. Take a break and have a walk through the park/explore the general area/around the block. Get your blood flowing to wash away stressful tensions and put down that mobile phone to properly switch off.

🌲 Embrace the great outdoors

Not only is it sensible to remain physically healthy, your mental health is just as important.

Studies show that being presented with, or surrounded by, nature drastically increases our mental well being. An unusual trend of ‘forest bathing’ is gaining popularity, which involves spending time in a wooded area wallowing in nature and reaping the rewards of fresh air, the open countryside and high levels of relaxation.

Nature can be beneficial for mental health. It reduces cognitive fatigue and stress and can be helpful with depression and anxiety. 

Irina Wen, NYU Langone Medical Center

However, if you are preparing to go for a wander around a wooded area, remember to stay safe. Let someone know you are off gallivanting just in case you get a wee bit lost!

Events. Reimagined.

Take a look around our software and explore your possibilities!
book a DEMO
All rights reserved © 2023 Artifax Software Limited. Registered in England and Wales No: 02007321 / VAT Reg No: GB 813 0421 81

You have successfully subscribed to the newsletter

There was an error while trying to send your request. Please try again.

We'd love you to join our community! Please tick the box as we require consent to be able to add you to the email subscriber list in accordance with GDPR legislation. By consenting you will receive communication about Artifax Software and our products and services. You can unsubscribe at any time.
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram