Red flag alert! We’ve only gone and mentioned change and finances in one sentence. While we know that these two topics will not win a popularity contest, if you are finding your current financial processes painful, be sure to read on – as they don’t need to be! Finance processing can be made pain-free with Artifax. Embrace our years of experience helping arts and culture venues, just like yours, gain control of their finance processing. We know your finance workflows inside out, and would love to share what we know.
Picture this scene – you’ve successfully delivered your event and are already neck-deep in facilitating the next one, but:
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- Your finance team are asking for clarification about charges and budget codes
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- A customer from a booking months ago wants to pay an invoice they’ve not yet received
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- And you’re approaching month-end which you dread because it always involves journaling miscoded figures.
If any of those scenarios sound vaguely familiar, there is room for improvement in your organization’s financial processes.
Change is difficult when you are advocating alone, and it can be just as challenging when alignment is needed across an entire organization. Without buy-in, even the best ideas stall. So how can you begin bringing others with you?
Identify who is involved and impacted
Do you know every stakeholder that contributes into your financial processes and who is reliant on information from it? Identifying who has a role to play and understanding their requirements will offer huge insights and help you to create a solution that is fit for purpose across each stage of the process.
What does our process look like?
This can be tricky when you are playing a certain role in that process. A cog in a machine has a role to fulfil as part of a bigger picture, and it is not until you take a step back that you see how everything connects. If it doesn’t exist already, get mapping, and capture how your process actually looks now. This will raise awareness of pressure points, areas of duplication, patterns of behaviour, and general challenges that exist within the process as it stands. Once everyone is aware of these issues, there will be less resistance to making changes to help tackle them further down the line.
Let Artifax help you!
With those steps of preparation achieved, you can start looking at how the process could look and planning for change. Artifax can help by giving your Finance team a demonstration of how a financial process can flow through ArtifaxEvent. People do not know what they don’t know after all!
We can discuss areas that you have identified as challenging, and work with the team to remap areas of your existing process to define a more streamlined workflow. When it comes to ‘how’ you want your process to look, we can support you to build that process into Artifax, using a range of tools to ensure that information is accurate, consistently presented, and communicated to the right people, at the right times.
We take pride in empowering arts and cultural organizations to provide unforgettable experiences for their audiences, and that means empowering all departments, with all workflows, for all users. Turn those red flags green and book a demo with our experts today.