Managing events across multiple teams, spaces, and priorities is rarely simple. From scheduling and technical coordination to finance and post-event review, even small gaps in communication can lead to costly mistakes.
This practical checklist provides a structured framework for planning and delivering successful events, clearly mapping the key processes that venue management systems like Artifax are designed to support.
Whether you are coordinating a single performance or managing a complex, multi-space programme, this guide helps you bring clarity and consistency to your approach.
Inside This One-Page Checklist
- A structured framework covering every stage of the event lifecycle, from initial planning to post-event review
- Practical prompts to reduce scheduling clashes, double bookings, and version confusion
- Clear checkpoints for technical, financial, and operational alignment
- Guidance designed specifically for arts and cultural venues managing complex spaces
- A process map that highlights where connected systems simplify coordination
Who This Is For
This checklist is designed for:
Venue and event managers overseeing busy, multi-space schedules
Technical and production teams coordinating resources and staffing
Finance teams responsible for revenue tracking and contractual control
Operations leaders looking to reduce risk and improve consistency
If your team relies on spreadsheets, email threads, or fragmented systems to manage events, this guide will help you identify where greater visibility and structure can make a measurable difference.
Download the checklist to review your current processes and identify opportunities to improve coordination, reduce risk, and strengthen performance across your venue.
Then talk to us about how Artifax can support you at every stage of the event lifecycle.