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We help some of the biggest festivals worldwide run smoothly, learn how here
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We are on a mission to empower the arts and cultural community to create unforgettable experiences. Established in 1986 and a member of the Volaris group we are a trusted and reliable source of venue and event management software and solutions. 
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Our team are truly world class. Driven by a passion for the arts and culture industry as many of us started our career in venues just like yours, we are committed to helping venues all over the world unlock the power of Artifax and create unforgettable experiences for their audiences.
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8 ways to optimise 2023’s final quarter using ArtifaxEvent

By Grace Sansom (Marketing Assistant) and Laura McMullin (Product Specialist)

As we’ve entered Q4, now is the perfect time to reflect on our current systems and strategies and make any necessary improvements. A touch of ‘Autumn Cleaning’, if you will! Whether you're a seasoned Artifax user or new to the platform, these eight prompts will guide you through essential steps to ensure a productive and efficient end of 2023 and grant you an easier start to 2024.

Perfect Time for an Audit:

Before diving into the specifics, take a moment to evaluate your current setup. A comprehensive audit of your Artifax configuration can unveil opportunities for improvement. Consider your workflows, user permissions, and system settings. Are there any bottlenecks or inefficiencies that need addressing? This initial step sets the stage for a successful review of your Artifax system. We can always help you with that audit if you are pressed for time.

Pull Mid-Season Reports:

To gain insights into your ongoing events and arrangements, utilise the Event and Arrangement Statistics Reports. These reports provide valuable data on bookings, revenues, and resource utilisation. Mid-season reports allow you to track your performance against goals and make informed decisions as you move forward.

Start Conversations with Other Teams:

Collaboration is key to a well-functioning organization. Initiate discussions with other teams within your organistion to identify new processes or improvements for the upcoming year. Whether it's streamlining communication between departments or integrating new features, involving different perspectives can lead to innovative solutions.

Review Open Invoices and Unallocated Payments:

Financial management is crucial. Take a close look at any open invoices or unallocated payments in your system. Make use of the Invoice and Payments search function to track outstanding balances and ensure accurate accounting. Addressing these issues now will help maintain financial stability throughout the end of the year. We've recently done a Deep Dive webinar on how best to utilise Finances in ArtifaxEvent which is well worth a watch for ideas.

Track Sales Progress:

For organisations that rely on bookings, monitoring progress is essential. Artifax offers Sales Process Stages and a sales dashboard to help you stay on top of your sales pipeline. Use these tools to track leads, conversions, and revenue. Analysing your sales data now will inform your strategies for the rest of 2024.

Examine GL Codes and Expenses:

The financial landscape is ever-changing. Take time to assess your General Ledger (GL) codes and expenses, anticipating any price increases or financial tracking changes in 2024. Being proactive in managing your financial data ensures accurate reporting and budgeting.

Check Your Training Budget:

Investing in training is an investment in your team's success! Review your training budget to see if there's a surplus available for Artifax training. If so, consider reaching out to your Product Specialist to arrange additional training sessions for your team. Having well-trained staff will maximize the benefits of Artifax to your organisation. We have a specialist team on hand for you, so please don’t hesitate to get in touch and book in some end-of-year training sessions – all for a smoother start to 2024.

Document Management:

Finally, don't forget about document management. Run a Documents search to identify and review stored documents in your Artifax system. If you find outdated or unnecessary documents, remove them to free up space and maintain an organized digital workspace.

Mid-year is an opportune time to evaluate, refine, and plan for a successful year ahead with Artifax. By following these eight prompts, you can ensure that your system is optimized, your team is well-trained, and your organization is well-prepared for the challenges and opportunities that 2024 may bring. ArtifaxEvent is a powerful tool, and using it to its full potential will help you achieve your goals and objectives.

Click here to get in touch with our Professional Services team ahead of 2024!


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